Privacy and Personal Data Protection Policy
1) Policy Purpose
Respecting the privacy of each person, the Gym EVOLVE FITNESS AND WELLNESS located at 185 Makariou Avenue, Lakatamia with the email address email@example.com acting as Processor, collects, stores, uses and generally processes your personal data customers, partners, website visitors, etc. on the basis of Regulation (EU) 2016/679, for the protection of individuals against the processing of personal data for the free circulation of such data (“Regulation”).
This Policy describes the purpose and manner of processing, use, disclosure and protection of your personal data as well as your rights as data subjects and how you can contact us.
For questions about this Policy, as well as any issues related to the processing of your Personal Data and the exercise of your rights, you can contact the Personal Data Protection Officer (DPO) at firstname.lastname@example.org.
2) For what purpose do we collect and process your personal data?
Registration in the Gym
To register as a Member of Evolve Fitness and Wellness fill in the membership registration form by recording your necessary personal data such as name, contact numbers, address, email address and date of birth. For children under 16 years of age, the written consent and signature of the legal guardian is required.
For marketing / information purposes
For your information about the new services / programs, offers, greeting messages for name days or birthdays and any other announcements related to your status as members of Evolve Fitness and Wellness and is done through sms or emails that you gave in the Member Registration Form . This processing is based on your consent, which you express through this form and can be withdrawn at any time you wish.
For payment and accounting purposes
We process your necessary personal data on the basis of arranging the payment of your subscription, issuing and receiving a relevant receipt or other transactions that you have with our Gym.
P.C.V. Sports Center Ltd
The processing of your personal data as our client / partner is done for the purpose of satisfying our legal interests as part of the smooth and efficient operation of the Gym which in no way affects your fundamental rights and freedoms.
MY WELLNESS platform
For the purpose of creating a User account on the online platform My Wellness, in which your personal data is registered, and through which you as a member can create your training program as well as to make the reservation for a visit and exercise at the Gym as dictated now the protocol of the Ministry of Health for reasons of public health.
Fulfillment of legal obligations
For the purposes of compliance of the Company PCV Sports Center Ltd, managed by Evolve Fitness and Wellness, with its obligations arising from Legislation or Regulation and / or Decrees of the Republic of Cyprus such as company tax, Value Added Tax, Safety and Health at work, etc. a
For the purpose of ensuring public health – protection of the health of working Gymnasts and our clients based on the decrees and protocols of the Ministry of Health and the Cyprus Sports Organization.
Protection of assets or security, ours or third parties
- Protect your account from fraud and other illegal activities: This includes using your Data to maintain, update and protect each customer’s account on the My Wellness platform. We also monitor browsing activity with us to quickly identify and resolve any issues and protect the integrity of our website. All of the above are part of our legitimate interests.
Operation of CCTV Systems
- To protect our customers, premises and assets from criminal acts / actions and to prevent crime, we operate CCTV at the entrance – exit and at designated points within the Gym that capture your images for safety. We do this based on our legitimate business interests. If we detect any illegal activity or alleged criminal activity through the use of CCTV, theft monitoring and suspicious activity we will process the images recorded by CCTV for the purpose of preventing or detecting illegal acts or antisocial behavior.
The data recorded through CCTV are deleted within 15 days from the day of their recording. The server is installed in a secure place and only limited authorized persons with a password have access to it.
Photo / Customer image / Videography
From the moment a person completes the membership registration form, he / she is photographed and registered in the Gym system. When he enters the Gym for exercise on a personal or group level, his photo is recorded / displayed on the computer of the Gym where the ds compass program is installed for the purpose of verifying and identifying his / her membership in the Gym and avoiding the use of the special key ( Technogym Key) used to enter the Gym by another unregistered person.
For the purpose of promoting the gym, it is sometimes possible to create videos from the gym and from the rooms during group programs.From the moment a person completes the membership registration form, he / she is photographed and registered in the Gym system. When he enters the Gym for exercise on a personal or group level, his photo is recorded / displayed on the computer of the Gym where the ds compass program is installed for the purpose of verifying and identifying his / her membership in the Gym and avoiding the use of the special key ( Technogym Key) used to enter the Gym by another unregistered person.
For the purpose of promoting the gym, it is sometimes possible to create videos from the gym and from the rooms during group programs
3) To whom and where do we disclose your personal data?
i) To Third party service providers who process your personal data on behalf of and on behalf of our Company, such as DS Compass Solutions Ltd, which manages the computer and accounting software, Impophar Trading House Ltd, which installs the Technogym machines and manages the platform of the said company MY Wellness, to the IT Company Armenius Ltd that provides technical support services for computers and their systems as well as the Company CKMMicrosat Internet Technology Ltd for sending informative and advertising sms messages. When we use third party service providers, we enter into agreements with them with contracts that oblige them to implement appropriate technical and organizational measures to protect your personal data.
ii) To other third parties, to the extent required for the following purposes: (i) compliance with a request of a Public Authority, court decision or applicable law and / or regulation of the Republic, (ii) prevention of illegal uses of the Websites (iii) our protection claims of third parties, and (iv) contributing to the prevention or investigation of fraud.
iii) To other third parties when you yourself have given your consent
When we share / give your personal data to third parties
- We provide only the information needed to perform their specific services.
- Work closely with them to ensure that :
i) Use your personal Data only for the exact purposes we set out in our contract with them
ii) Your privacy is respected and constantly protected.
iii) Do not send your personal Data to Third Parties without our permission and your information and consent.
iii) Comply with the legal framework for the protection of personal data and in particular Regulation 679/2016 / EU
4) How long do we keep your personal Data?
Generally this means that we will keep your personal data for as long as you are a customer / partner with our Gym.
Upon expiration of your subscription as a member of the Gym, your personal data will become anonymous in our electronic system for a period of five years, so that they can be used in an unrecognizable way for statistical analysis and business planning or in case you request its activation your subscription again.
5) How do we protect your personal data?
Recognizing the importance of the security of your Personal Data, we have taken all appropriate organizational and technical measures to secure and protect your Data from any form of leakage, accidental or improper processing.
- You are required to enter the My Wellness platform Login (Username) and the Personal Security Code (Password). This process is achieved securely through encryption during their transfer to the Internet and the servers of the Company. By the same token, you are allowed to change your Personal Password as often as you wish. After entering the desired code, the new code is coded and stored in the Company’s systems. For this reason, only you know your password and you are solely responsible for maintaining the confidentiality of your password by third parties.
- Access to and processing of your personal data registered in our My Wellness and DS Compass software systems is available only to the authorized personnel of our Company, which is committed to maintaining confidentiality and our partner companies or third party Service Providers, which process the Data as the Executors Processing on our behalf and in accordance with our orders, who have committed to confidentiality through a special agreement for the processing of personal data.
- Your completed registration forms as well as your medical data are kept in a specially designed area with security locks and access to them is highly authorized persons.
- Adequate technical protection measures are taken by our authorized personnel who electronically handle your personal data such as use of passwords, automatic computer lock after a period of inactivity, daily BACKUP of computer files, antivirus / antispyware program to protect electronic files from external viruses, installation of anti-theft system / alarm (Fire and Burglar Alarm System), fire extinguishers and KKBP.
- Access to the Gym by each customer is via a special key (Technogym key).
6) What are your rights?
Right of access to your personal data.
You have the right to be informed about the purpose of the processing, the type of your Data we hold, to whom we give it, how long we store it, but also about your other rights.
Right to correct inaccurate personal data.
If you find that your personal information is incorrect, you can ask us to correct it (eg name correction or change of address notification).
Right to delete / right to forget.
You can ask us to delete your data if it is no longer necessary for the above mentioned processing purposes or you wish to revoke your consent in case this is the only legal basis for processing.
Right to portability.
You can ask us to receive the data you have provided in a readable form or ask us to pass it on to another editor.
Right to restrict processing.
You can ask us to restrict the processing of your data for as long as your processing objections are pending.
Right to object and withdrawal of consent.
You can object to the processing of your data and we will stop processing your data unless there are other compelling and legitimate reasons that prevail over your right. If you have given your consent to the collection, processing and use of your personal data, you may revoke it at any time with future effect.
Choosing not to receive Marketing Communications.
You can choose not to receive marketing communications – promotion of our services by changing the email and sms registrations by clicking the delete link or following the instructions included in the message. Alternatively you can contact us using the contact information provided in this policy.
In case we rely on our legitimate interest.
In cases where we process your personal data based on our legitimate interest, you can ask us to stop for reasons related to your personal situation. We must then do so if we do not believe we have a legitimate reason to continue to process your Personal Data.
7) How can you exercise your rights?
To exercise your rights you can submit a request to the Data Protection Officer at the post office EVOLVE Fitness and Wellness Archbishop Makarios III Avenue 185 Lakatamia 2311 or at email@example.com and we will take care to examine and we will reply you as soon as possible.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
We use Google Analytics to gather out statistical analysis of page use, page interactions and paths through the website to evaluate and develop our Website. This is also known as “digital analytics”. We may also record certain information that customers provide during a website purchase or other process.
This information allows us to understand individual behavior and needs more accurately. For more information on how Google uses the data collected via this service, see here: https://google.com/policies/privacy/partners
If you need to opt out of being tracked via Google Analytics, you can use Google’s opt-out browser add-on: https://tools.google.com/dlpage/gaoptout
Questions and Comments.
If you have any unanswered questions or comments please contact the Data Protection Officer at the above mailing address / email address.
Last updated: 06/10/2016
P.C.V.SPORTS CENTER LIMITED (“us”, “we”, or “our”) operates http://www.evolve-gym.com (the
“Site”). This page informs you of our policies regarding the collection, use and disclosure of
Personal Information we receive from users of the Site.
We use your Personal Information only for providing and improving the Site. By using the Site, you
agree to the collection and use of information in accordance with this policy.
Information Collection And Use
While using our Site, we may ask you to provide us with certain personally identifiable information
that can be used to contact or identify you. Personally identifiable information may include, but is not
limited to your name (“Personal Information”).
Like many site operators, we collect information that your browser sends whenever you visit our Site
This Log Data may include information such as your computer’s Internet Protocol (“IP”) address,
browser type, browser version, the pages of our Site that you visit, the time and date of your visit,
the time spent on those pages and other statistics.
In addition, we may use third party services such as Google Analytics that collect, monitor and
analyze this …
The Log Data section is for businesses that use analytics or tracking services in websites or
apps, like Google Analytics.
We may use your Personal Information to contact you with newsletters, marketing or promotional
materials and other information that …
The Communications section is for businesses that may contact users via email (email
newsletters) or other methods.
Cookies are files with small amount of data, which may include an anonymous unique identifier.
Cookies are sent to your browser from a web site and stored on your computer’s hard drive.
We DO NOT use “cookies” to collect information.
The security of your Personal Information is important to us, but remember that no method of
transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to
use commercially acceptable means to protect your Personal Information, we cannot guarantee its
changes in its provisions in the future, which will be in effect immediately after being posted on this
address you have provided us, or by placing a prominent notice on our website.